DataPortability Project Governance Task Force Teleconference
DATE: Monday, June 2nd, 2008 at 13:00 GMT
LOCATION:
Skype: +9900827041975640
Dial-In: 1-605-475-8800 Room Code: 1975640
Back Channel: http://snipr.com/dp_governance_skype
ATTENDEES:
Real Name (Skype Name)
J. Trent Adams (jtrentadams)
Mike Smith (dominoconsultant)
Brett McDowel (myidiym)
Elias Bizannes (elias.bizannes)
LAST CALL NOTES: http://wiki.dataportability.org/x/_YQj
CURRENT PROPOSAL: http://wiki.dataportability.org/x/l4Ej
PROPOSED AGENDA:
1) On the table for discussion from last call:
1. Minimum time from proposal to vote for "electronic ballot"
2. Minimum time in advance announcing meetings or teleconferences
Suggestion: Both minimums should be the same (e.g. 7 days).
2) Review previous decisions & rewording by wordsmiths
- Procedure for passing decisions
- Eligibility of voting
- Determining a Quorum
3) Review of additional points of registrar and chair
4) Discussion about organisaiotnal structure: taskforces, executive groups, officers, action groups
5) Discussion about stages of progress of a taskforce from "lab" to "final". ie, requirements
NOTES:
1) On the table for discussion from last call:
Discussion: Time Frame for calling a "Quorum Meeting":
1. Physical Meetings: Minimum of 30 calendar days plus provision for supporting teleconference participation
2. Teleconference: Minimum of 7 calendar days
3. Electronic Ballot: Minimum of 7 calendar days
Agreed
Discussion: Quorum definitions:
General Definition: "Simple majority of active voting members paricipating".
1. Physical Meetings: Simple majority of the active participants of the voting roll who respond to a roll call either verbally or another designated communications channel such as a backchannel chat room.
2. Teleconference: Simple majority of the active participants of the voting roll who respond to a roll call either verbally or another designated communications channel such as a backchannel chat room.
3. Electronic Ballot (sent via an officially designated discussion group or mailing list): Simple majority of the participants of the recorded voting roll.
Agreed
Discussion: Possibility to handle "Proxy Voting"
1. Sending votes directly to the Secretary on "motions advertised (and seconded) in advance"
2. Proxy votes are not counted if the "advance motion" is modified in the meeting
Question: What about discounted poxy votes? Does that mean they're not counted as "participating"?
Tabled for further discussion.
2) Review previous decisions & rewording by wordsmiths
+ Need further refinement of terminology.
Suggestion: Revert back to specific wording copy-pasted into/from chatroom during call and in meeting notes.
Resolution: Agreed, Mike and Elias will tackle.
3) Review of additional points of registrar and chair
Tabled
4) Discussion about organisaiotnal structure: taskforces, executive groups, officers, action groups
Proposal: Define two groups:
Steering Group - Offical opperations
Plenary - Superset of all voting participants
Needed executives for the Steering Group:
Chair
Vice Chair
Secretary
Treasurer
Empowered to deal with Steering Group:
Process & Procedure Issues
Financial
Legal
Residual Powers
Further discussion tabled
5) Discussion about stages of progress of a taskforce from "lab" to "final". ie, requirements
Tabled
Audio Recording: MP3 (available for 30 days)
NEXT CALL: Tuesday, June 3rd 12:00 GMT (5am PDT / 8am EDT / 10pm Sydney)