Governance Advisory Action Group

Official DataPortability Project Action Group
This action group was officialy created at the April 7th, 2009 meeting of the Steering Committee (motion #2009-8).

NAME: Governance Advisory Action Group

OBJECTIVE: The goal of this action group is to review and prepare recommendations to the DPP steering committee and board of directors as it relates the governance of the DataPortability non-profit corporation.

DataPortability recently adopted its governance model and became a formal legal entity. It is anticipated that over some period of time governance issues may come up which the organization seeks to be prepared with options, alternatives, and additional recommendations. As such, some of the things that this task force seeks to accomplish include:

Review of the voting process and recommend enhancements to make the process smoother and more efficient

PARTICIPATION: All members of the Data Portability communities, both voting members and non-voting members, are encouraged to participate in this task force. The intent is to use this task force as the primary means of discussion, refinement, and resolution in preparing and presenting its recommendations to the Steering committee, whereupon Steering shall have the sole authority to approve or reject the proposal.

CHAIR: Steve Repetti, Secretary of the Steering Group
SECRETARY:
INITIAL MEMBERS: Daniela Barbosa (Chair of the Steering Group), Elias Bizannes (Vice-chair of the Steering Group), Drummond Reed (Member of the Steering Group), Brady Brim-DeForest (Member of the Steering Group)

MEETING - October 14, 2009

Participants: Steve Repetti, Elias Bizannes, Phil Wolff

Objective: Review upcoming election in consideration of recent issue raised by Daniela and make recommendations back to the board.

Issue: The current term for the existing steering group and board members is scheduled to end December 31, 2009. Elections are to be carried out prior to that time pursuant to the in-force policies of the organization. Daniela, the current Chairperson, had requested to step down due to her current pregnancy – though advising that she will continue to assist in every way possible. The question then was what to do about the absence of the Chairperson as it relates to the upcoming election.

Recommendation: After careful review, the Governance Advisory Task Force advises the following:

Daniela to remain Chairperson, but be provided with a leave-of-absence as she deems necessary.
Current election terms to remain (meaning no reduction of the term or acceleration of the election).
Current Vice-Chair, Elias Bizannes, to assume the responsibilities of the Chair, with assistance from the other board members as he deems appropriate.
Daniela may optionally provide her revocable proxy to any other steering member for any steering/board meetings as she deems necessary and appropriate.
Elections should begin no later than November 15th and close on or about December 1st, 2009.
Steering should assign the task of coordinating the election at its earliest convenience to finalize the process and oversee its execution.

This recommendation to be presented to the DPP Steering/board at their next regularly scheduled meeting date: October 20, 2009.

Governance Advisory Action Group

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