Opening

The regular meeting of the DataPortability Project's Communication Action Group (CAG) meeting was called to order at 2110 on June 11 2009 UTC via teleconference by the Steering Group chairperson Daniela Barbosa.

Present:
Alisa Leonard-Hansen
Daniela Barbosa
Elias Bizannes
Jon Connelly
Jay Myers

A Approval of agenda

The interim chair Daniela Barbosa proposed the following agenda:
1) Minutes
2) Administrative review for the operational functioning of the CAG going forward
3) Review of the CAG roadmap

No modifications were made. The agenda was unanimously accepted and distributed.

B Approval of minutes

• No previous minutes to approve. Bizannes noted that there was no formal requirement to minute these meetings and can be done at the discretion of the chair. It was agreed that going forward minutes would be taken, with Bizannes to do them until a secretary was nominated.

C Administrative review

• Through the Steering group chairperson Daniela Barbosa, the current chair of the CAG Chris Saad tendered his resignation.
• The interim chair Barbosa mentioned it made sense to merge the Analysts group with the CAG, as there was significant overlap. Rough consensus was achieved by those present.
• The group nominated unanimously for Alisa Leonard-Hansen to become the new chair. Barbosa stepped down from the role of chair and Leonard-Hansen chaired the rest of the meeting.
• Bizannes discussed the proposal for new procedures in the CAG, to ensure its proper governance and efficient operation
  • there will be a distinction between members and participants. Both can attend and speak at meetings, but a member can vote can vote on motions and forms part of quorum.
  • For the purposes of seeding membership, anyone that attends the first two CAG meetings under this charter (ie, this week and next week) will be members.
  • Membership thereafter is gained on recognition of the chair, typically after attending four successive meetings
  • Membership is stripped if a member is absent for more than two meetings without an apology sent to the chair
  • Quorum of a meeting will be set at 20% of the current membership
  • Votes can be done via the mailing list, but will require a full seven days if polling
  • Those attending gave rough consensus to the above process. Alisa Leonard-Hansen, Daniela Barbosa, Elias Bizannes, Jon Connelly, and Jay Myers were recognised as seeding members of the CAG.

D Review of the roadmap

• The chair Leonard-Hansen then went through the CAG roadmap until the end of the meeting: http://www.slideshare.net/alisamleo/data-portability-project-external-communications-roadmap

E Agenda for next meeting

• Finalise the Assets & Services Matrix
• other items to be discussed on the mailing list

Adjournment

Meeting was adjourned at 2150 UTC by the chair Alisa Leonard-Hansen. The next general meeting will be at 2100 UTC June 18 2009

Outcomes of meeting - summary

• Alisa Leonard-Hansen the new chair of CAG
• The Dataportability Project analysts to now fall under the CAG
• Membership rules and quorum requirement agreed on
• Agreed that meetings would be minuted going forward
• Roadmap was discussed, with metrics to be followed up on

Current members and changes to membership of the CAG

The following were recognised as seed members of the CAG:

• Alisa Leonard-Hansen
• Daniela Barbosa
• Elias Bizannes
• Jon Connelly
• Jay Myers

Recognition

Minutes submitted by: Elias Bizannes
Approved by: Chair on recommendation of members at the CAG June 18th 2009