DataPortability Project Governance Task Force Teleconference

DATE: Monday, June 3rd, 2008 at 21:00 GMT

LOCATION:
Skype: +9900827041975640
Dial-In: 1-605-475-8800 Room Code: 1975640
Back Channel: http://snipr.com/dp_governance_skype

ATTENDEES:
Real Name (Skype Name)
J. Trent Adams (jtrentadams)
Mike Smith (dominoconsultant)
Brady Brim-Deforest (bradybd )
Elias Bizannes (elias.bizannes)
Brett McDowel (myidiym)

LAST CALL NOTES: http://wiki.dataportability.org/x/SIUj

CURRENT PROPOSAL: http://wiki.dataportability.org/x/l4Ej

AGENDA:

1) Revist discussion of Steering Group Officers from previous meeting.

2) Discussion about organisaiotnal structure: taskforces, executive groups, officers, action groups

---------------------------

NOTES:

1) Steering Group Executive Officers:

    1. Chair - The officer elected to preside over the meetings, as per Robert's Rules of Order.
    2. Vice Chair - The officer elected to proside over the meetings when the Chair is indisposed.
    2. Secretary - The officer elected to maintain a written record of the meeting, as per Robert's Rules of Order.
    3. Treasurer - The officer elected to manage the finances for the organization.
    4. Each officers is elected by a simple majority of the Plenary to a 12 month term.
    5. Officers will lose/regain their voting rights as any other member of the Steering Group, though loss of voting rights would not remove them from office.
    6. Other than the end of their term or resignation, Officers could be removed by Impeachment by a 2/3 vote of the Steering Group (or Plenary?)
   
    MOTION: Write these into the overall proposal.
    PASSED

2) The Steering Committee may formally delegate responsibility to a person in order to Chair an endorsed group which may be designated:
    1. Task Force: where there is a set of deliverables defined by Terms of Reference determined by a vote of the Steering Committee.  Upon the completion of the deliverables the Task Force is closed down (eg. Governance Task Force);
    2. Action Group: where a role is continuing and ongoing and defined by a formally delegated set of tasks or group role (eg. Evangelism Action Group) by a vote of the the Steering Committee;
    3. Technical Group (eg. Lab): where an individual or group self-nominates to focus on a particular technique, best-practice, or technology the scope of which is endorsed by a vote of the Steering Committee.    It shall be acknowledged by the participants in the Lab that their outcomes and deliverables will only be accepted as part of the DataPortability project upon their completion by a vote of the Steering Committee.

    Much discussion... no resolution.
    Action Item: Each of us will present our ideas of an organizational structure for further discussion at the next call.

Audio: MP3 (available for 30 days)

NEXT CALL: Wednesday, June 4th 21:00 GMT (2pm PDT / 5pm EDT / 7am Sydney, June 5th)