Proposed Topics: 

• We can review what we have done to date, how everyone can continue to contribute and discuss gaps we can all work towards filling.
• Action Group presentations
  • activities to date
  • resources and commitments needed
• Evangelism
  • Logo Contest - Mary Trigiani
  • Message Plan - Phil Wolff
• Technical
  • The Great Challenges
• Short presentation about OpenFile (http://openfile.net) proposal for standards-based file access authorization (Adam Rosien, Sharpcast) Sorry I won't be able to make it tonight, day-job production fixes looming! - arosien

February San Francisco meeting meeting notes:

We will attempt to Ustream.tv for those that are remote, so feel free to add items to this thread that you would like to discuss/address.

Questions, comments please post on this thread or contact me at danielavbarbosa [@]gmail.com.

Meeting Recordings:

• Video: http://vimeo.com/817917
• Audio MP3: http://feeds.feedburner.com/~r/DataPortabilityPodcasts/~5/257159114/dp_meetup_20080320.mp3

Meeting Notes:

DataPortability Evangelism Action Group Meetup

Date: 3/20/2008 6pm PT

Attendees (in person):

Chris Saad
Ben Metcalf
Brad Fitzpatric
Steve Williams (digg)
Christopher Allen
Trent Adams
Mary Trigianni (Foldier)
Jim Myer (LinkedIn)
Kevin Marks (Google / OpenSocial)
Phil Wolff (Skype Journal)
Daniela B. (Dow Jones)
Tobias Pegs (NuMedium ?)
Ari Vallabhaneni (Wameeni)
Aaron Melberger (Wameeni)
Bob Ngu (JiggyMe)
Martin Wells (Tangler, Nick 33)
David Recordon (Six Apart)
Sam Usaid (Six Apart)
Abdul Kahm
Kaliya Hamlin (Identity Community)
Gil Silverman (Peerfluence)

Attendees (via Skype):

Elias Bizannes
Jacob Chapel
Brady Brim-DeForest

-------------

A. Chris gave same overview as on steering call (NOTE: copy notes from there)

B. Mary giving overview of Logo contest project (NOTE: copy notes from Steering)

• About 300 or so submissions
• Voting will be at: "DataPortablity.techcrunch,com"
• Discussion of who owns standards logos (eg. WiFi logo).
• Similar video contest project
• Favorite your logos on Flickr and and submit to Confluence
• Discussion about messaging at Web2.0 Conference

SIDE DISCUSSION: When setting up a camp at a conference, we need to be conscious of cost barriors.

C. Question: What's the general opinion of what's up?

• Concern about how to keep up every day.
• What's the highest signal to noise list?
  • Proposal: Should we have an announce only list?
• Explosion of scope, hard to get our arms around.
  • Proposal: Should we pick a narrow idea and go from there?
• Discussion of how to balance research / definition projects with "do stuff" projects.
  • Proposal of small technical implementation projects being good "Best Practices" to harness energy of community.
• Primary concern is how to more effectively harness contributing energy lost in the "research / standards development" phases
• Similar to "labs" or "sandbox" projects
• Suggestion: Encourage these projects as part of researching solutions
• There are different modes of research and learning
• Change the "Implementation Action Group" to "Labs Development Group"
• Go forth on Labs.
• Need to develop a "Participation Guidelines" message.
• Discussion regarding use of appropriate discussion, documentation, code repository workflows.
• Update: DataPortabiltiy.org site is being redesigned to help clarify / solve some of this as the primary face

D: Research Project & Outreach Update

• Focus on clear grid representation of the "what" and "who" so others can easily find those people.
• Consider concept of an address book model
• Deliverable: "contextual addressbook"
• The single list of supported standards is highly valuable to a programmer.
• Take the (existing?) mission statement and ensure the supported standards pass the litmus test
• Discussion about APIs vs openness

E. Round Table Comments of Interest:

• Chris Allen:
  • Wants help on Identity Commons Value Statement
  • CSS People
  • People to work on personalized "About Me" kind of pages
• Kaliya Hamlin:
  • DataSharingSummit.com Events:
  • DataSharing Workshop April 18th, 19th
  • Internet Identity Workshop May 12th
• Phil Wolf:
  • We need a marketing strategy to know when to say what to whom. Rolling talking points per month.
  • Thorny issues:
    • Data Interoperability Standards
    • Policy Issues
• Kevin Marks:
  • SocialGraph API
  • Contacts API
  • OpenSocial work with external API

F. Next meeting @ LinkedIN (Mountain View) - Time/Date TBD

Labs Update (post meeting by Bob Ngu)

New Google Groups for Labs:  http://groups.google.com/group/dataportabilitylabs

New Skype Chatroom: http://snipr.com/dp_labs_skype

My first introduction post on Labs

http://groups.google.com/group/dataportabilitylabs/browse_thread/thread/ffb380dabbf3d0b2/ec1a3e9c45c1890a#ec1a3e9c45c1890a

On this page:

Announcement 

Steering Group -

Here are the details for the next DataPortability Steering Action Group teleconference:

DATE: Tuesday March 4th
TIME: 9pm GMT [1]
WHERE: Skype +9900827041975640

Regarding the logistics, everyone wanting to join the call should gather in the Steering Group Skype Chat Room [1] around 15 minutes before the call starts (ie. 8:45pm GMT).  Any last minute updates will to the plan will be made there.

http://snipr.com/dp_steering_skype

As before, to ensure a smooth call that doesn't last forever and actually provides some value, here is the proposed agenda:

1. Roll call (and intros, if necessary).
2. State of the project update from Chris.
3. Brief Action Group updates.
4. Specific topics for discussion.
5. Summary and next steps.

Since it seemed to flow fairly well last time, I'll try to keep things moving along at a reasonable pace.  Please let me know, though, if you suggest any modifications to the process from the last call.

Regarding the specific topics of discussion, here is a list of items I received from various people:

A. Update on the Confluence migration (Elias?)
B. Update on ClearSpace evaluation (Chris?)
C. Rebranding Discussion:
      - Action Plan for Determining DP Logo Shortlist
      - Potential Web-based Voting Solutions
D. Update on Research & Outreach Project (Trent)
E. Round-the-room update on who's doing what.

If there are any other items we should add to this agenda, please reply to this message.  If you're chatting in Skype about ideas you'd like to discuss, please summarize them here or otherwise bring them to my attention so we can get them on the agenda.

Looking forward to continuing the dialog.

- Trent

[1] For those of you needing a cheat sheet for your time zone, here's what I believe to be the conversions for various locations:

Japan: 6am
Sydney: 8am
San Francisco: 1pm
Boston: 4pm
London: 9pm
Amsterdam: 10pm

Please let me know if I've made a mistake with any of these conversions.

Minutes

Attendees:

    Real Name (Skype name)
    J. Trent Adams (jtrentadams)
    Steve Greenburg (greenbes)
    Elias Bizannes (elias.bizannes)
    Phil Wolff (evanwolf)
    Julian Bond (julian.bond)
    Ian Forrester (cubicgardencom)
    Danny Ayers (prontohello)
    Brady Brim-DeForest (bradybd)
    Brett McDowell (myidiym) <= Liberty Alliance
    Christian Herrtopf (herrtopf)
    Paul Trevithick (paul.trevithick)
    Drummond Reed (phoned in)
    (improbulus)

Action Groups Updates

Evangelism Group (Elias) =>

• Wiki migration
  • Moving pages from Google to Confluence is complete
  • public Google pages need to be redirected to corresponding confluence pages
  • Home page still doesn't link to the wiki
• Logo Contest - More than 100 entries - DataPortability Logo Competition
• New [Skype orientation page]
• Concerns about staffing for a moderator to augment Marjolein 
• Evangelism Group needs communication goals and a marketing strategy
• Overall, lots of discussion, little work

Technical Group (Julian) =>

• Technical Group is being held back by lack of a collaborative workspace
• Ongoing research - Some progress on discovery 
• Overall, not much progress
• Action: Needs scope definition, project design, pump priming

Policy Group (Phil + Elias) => need scope definition / conscious effort

• Very quiet. Time to get started.
• "Define the problem" as the first stage?

Implementation Group (Julian) =>

• combine with Technical Action Group? Contentious issue, no resolution.
• Action: Need scope definition / conscious effort, project design, pump priming

Localization Group (Elias) =>

• not a lot of activity. 
• Need a separate group or combine with Evangelism?  Leave as-is for now.

Steering Group => Responsible for defining key outcomes and delegating to other Action Groups

March Goals:

1. Question: Is DataPortability a technology or an approach to technology? A: More of a philosophy than a tool.
2. Evangelism: Select new DataPortability Logo
3. Evangelism: Confluence migration complete: communicate to community (on DP homepage) and deprecate existing GoogleGroup pages in favor of corresponding Confluence pages
4. Evangelism: Finalize one page description of what DataPortability is/isn't to use as clear message statement. Write clear definitions regarding: data, portability, ownership
5. Each group: Publish agenda for research
6. Research: Outreach/Ambassador project defined, procedures designed
7. Make March an operational month

Steering Action Group endorses these as key principles:

   1. Open to anyone to be involved
   2. Transparent in our decision making
   3. A consensus-based decision making model
   4. Collaboration, not invention

Floor Discussion Topics:

A. Update on the Confluence migration (Elias)
    + Done and live, waiting for finalization of migration.
    + Promote the Confluence link more heavily on Groups homepage, etc.
    + Link all Google page links to Confluence equivalent.
    + Delete body of Google pages after a month or so but link to replacement pages and home page

B. Update on Research & Outreach Project (Trent)
    + Outreach started, takes time to foster relationships, will improve reporting.
    + Liberty Alliance workshop on March 10th
    + Representation at conferences.  Formalization of a Speaker's Bureau? => Evangelism (see below).
    + Define measurement of success or completeness.
    + Begin formalizing discussion notes and child pages to get the ball rolling.

C. Rebranding Discussion: (Brady)
    + Action Plan for Determining DP Logo Shortlist
    + Potential Web-based Voting Solutions
    + TechCrunch to supply and host voting system

D. Evangelism Group:
    + February report, hoping to get it done by end of week.  Send in notes.  
    + [archive:Speakers Bureau] will serve as center for coordination of available speakers and speaking engagements

E. Formal decision-making process
    + Wikiocracy seems to work.  Suggestion for management structures:  Participant Democracy, wikiocracy, group consensus model
            - "You're a member because you contribute."
    + Must be decentralized, speaking to the philosophy.
    + Some people / companies need to see structure in some form.
    + Define a more "agile" technique for membership
    + Ensure what we're doing will eventually play friendly with an eventual foundation model? no-op  
    + Defined Principles for Participation:  
              1. Open to anyone to be involved
              2. Transparent in our decision making
              3. A consensus-based decision making model
              4. Collaboration, not invention

F. Staffing issues:
    + Prepare for volunteer attrition
    + How will liaison's operate?
 

Conference call recording

• MP3 

Next meetings 

Feedback on the meeting itself

On this page:

Announcement

WHAT: Steering Committee Conference Call

WHEN: Wednesday, March 19, 2008 at 21:00:00 UTC time

WHO: Open to anyone
WHERE: phone/Skype

DIRECTIONS: Skype call: +9900827041975640

MEETING GOALS:

AGENDA:

PRE-WORK:

• Review previous two weeks' activity
• Identify problems requiring discussion and possible solutions

Minutes

Steering Group Teleconference

Date: 3/19/2008
Time: 9pm GMT

Attendees:

Real Name (Skype Name)
Chris Saad (chris.saad)
J. Trent Adams (jtrentadams)
Bob Ngu (bobngu)
Christian Scholz (herrtopf)
Jacob Chaple (chap3l)
John Breslin (johnbreslin)
Triona Carey (triona.carey)
Drummond Reed (=drummond)
Brady Brim-DeForest (bradybd)
Paul Trevithick (paul.trevithick)
Dan Brickley (danbrickley)
Brett McDowell (myidiym)
Daniela Barbosa (medanielabarbosa)
Kaliya (identitywoman)
Steve (greenbes)

Call Flow:

1. State of the Project (Chris)
2. Update from the Action Groups (skipped per new call protocol)
3. Floor Discussion Topics
4. Summary and Next Steps

-------------------

Update by Chris:

• Going to a lot of conferences, representing DataPortability Project on various tracks.
• Selecting logo shortlist by three "celebs", final selection by community voting via TechCrunch voting system. Due diligence on final choices, Hope to reveal at TechCrunch party in April.
• Moved Wiki platform to final domain.
• So much to do in such little time = decision paralysis problems.

-------------------

Floor Discussion Topics (in order of discussion):

G. Teleconference Protocol Update

• Single time for updates
• Watch for hand raising
• Conference Call times
• Timeanddate.com
• Use Upcoming or Google Calendar for schedling?
• Proposals need to be accompanied by a champion on the call.

A. Support IRC chat channel

• #dataportability (on?)
• Perhaps using IRC, bridging between Skype?
• No voice on IRC
• No history on IRC?
  • Could leverage existing bots to support.
  • Some tender-loving care needing attention.
• No-Op for now.

B. Commit to supporting open and royalty free solutions.

• Unclear whether they meant in the stack or tools.
• No champion on call
• No-Op

C. General research & outreach update (eg. W3C, etc.)

• What are we researching?
  • Communities
  • Solutions
• Look into table listing what/who matrix kinda' thing
• Goals:
  • Face time
  • Building the matrix
• How can the W3C work with DataPortability?
• Harry Halpin to act as liaison to W3C, potentially via Social Web XG

D. Recognition mechanism for contributors.

• No champion on call
• No-Op

E. Possible shift of DP acronym to DaPo

• No champion on call
• DP is fine for now
• No-Op

F. Revisit concise mission statement

• Need it to be nailed down.
• Consider Purpose: "The purpose of this project is to put existing technologies, techniques, policies and initiatives in context in order to facilitate translation, education, advocacy and ultimately implementation of data portability. Portability is defined as both physically moving data or simply porting the context in which the data is used."
• Purpose is not concise enough.
• Needs to be more memorable.
• Suggestion that we need a sound byte.
• Create Wiki page for messaging to gather ideas, then compile results for adoption.
• Recommendation that a small group work up ideas.
• Possible need for more than one variant for alternate uses.
• Put on agenda for next week to define and close out.

Side Discussion: More effective use of DataPortability.org site vis a vis the Wiki

H. Data Sharing Workshop and Summit

• Should be considered a DataPortability Project supported event.
• Encouraging open agenda items, draw from DataPortability Project
• True working sessions, outreach into the identity commuity
• Also see: Identity Camp Bremen (http://barcamp.org/IdentityCampBremen
• Also see: NextWeb in Amsterdam (URL?)

I. Governance Models

• Healthy discussion ongoing in threads.
• Folds into discussion about legal framework.
• More detailed update on next call.

J. Big Company Involvement Update

• Microsoft providing legal advice and video
• Yahoo submitted video
• LinkedIn at meetup
• Facebook at meetup
• SixApart at meetup
• Plaxo at meetup
• Chris indicates all partners are:
  • committed
  • looking for what they can do to help the project
  • cautiously optimistic
  • looking for best practices documentation on "DataPortability Project" compiance.
  • likely to see the smaller companies move first, but they will move quickly afterward
  • understand that first getting the flood of goodness.

Possible Future Discussions:

A. What is the minimum requirements for a technical support.
B. Possible separate calls for other goups.
C. Discuss Christian's points on direction from his blog post.

Conference call recording, back channel transcript

• Meeting call recording.

Next meetings 

• Proposed: April 1st, 2008 @ 9pm GMT

Feedback on the meeting itself

Meeting Notes (for integration above)

==State of the Project==  (Chris Saad)

1.  Public Relations:  DataPortability has had a presence at SXSW, MIX, and will at Next Web Conf in Amsterdam
We are generating a substantial amount of mindshare

2. Logo Competition:
Background: Red Hat Cease and Desist
We have had 250 logo submissions
Fifteen finalists will be chosen
The competition will take place at:
dataportability.techcrunch.com

3. Wiki platforms:  Full migration to Confluence powered Wiki

4.  Research Phase

5.  Big picture: 11 DataPortability questions, 11 responses to those questions

6. Legal issues:  TechCrunch and MS have offered pro-bono legal work to assist the Project.

A. Teleconference Protocol Update:
Suggested Action Group Conference Call protocol:
1.  Hand-raising in the chat room. This encourages full group participation in the call.
2.  Post notes on Wiki and GoogleGroups, for final inclusion in the meeting minutes.
3.  Identify yourself by name before speaking.
4.  Schedule conference calls in advance and on a regular basis.  Google Calendar and TimeandDate.com may be helpful scheduling tools.
5.  Mute microphone when not speaking.
6.  If the proposer of the agenda item is not present, the idea doesn't need to be discussed, and should be tabled for the following call.
7. individual agenda items should also list 'presenter' or 'proposer' name.

B.  IRC Chat Channel:
1.  Should we make IRC the official DataPoratbility Chat system?
    •Negatives:  doesn't support Audio
2. Conclusions:     • IRC can exist as a back channel
                           • The discussion should be tabled until the following meeting.
 

C. Supporting Open and Royalty Free Solutions Across the Board:
• This discussion was tabled until the following meeting.

D.  General Research and Outreach Update:

E.  Contributor Recognition:
• Consensus: Participants are acknowledged based on their contributions.
• This discussion was tabled until a following time.

F.  Usage of Acronyms:
• Consensus: Care should be taken to avoid abbreviating DataPortability.  If an acronym is needed, DP, or DPP is fine.  DataPortability.org should never be abbreviated as DP.org

G. The DataPortability Mission Statement:

H. TheDataPortability Website:

I. Data Sharing Workshop and Summit:

• The Data Sharing Workshop, April 18 - 19 at the SFSU, Downtown Campus.

• The Data Sharing Summit, May 15, at the Computer History Museum.

J.  Big Company Outreach: 

K.  The Logo Competition:
• Consensus:  It was determined that the three members of the expert panel would select 15 entries, which would then be vetted for trademark suitability before the public vote.